Event Planning Check List

Keeping accurate track of the information surrounding the planning of an event will help the event’s set up and execution flow seamlessly, leaving little room for error.

For event planners working with their clients, going over the event planning check list keeps you on the same page and working together.

Allseated, the world’s most innovative event planning platform, helps you to tackle the basic yet ever so important items listed in an event planning check list.

Build and Manage Guest List

All event planning check lists should start with tackling the guest list. Building an event guest list at the start of the planning process will assist in helping your client understand their venue needs and while helping them to budget accordingly for all items and services related to their event.

Provide your clients with the added value and benefits of utilizing Allseated’s guest list. Guest list features include guest name and mailing address organization which can easily stored alphabetically with the option to filter for into specific categories based upon the event’s needs. Guest names can be entered manually or imported from Facebook or Excel. The guest list also includes sections for notes, meal type information, and RSVP tracking.

Seating Chart

Event planning check lists must also include the seating chart. With a direct link to seating from the guest list, Allseated makes it really easy to seat guests within the event’s floorplan. Drag and drop your guests at the desired tables within the floorplan, with the option to seat guests at specific seats at specific tables if needed. It’s easy for your client to play around and move guests from table to table until reaching the desired seating chart.

Arrange Floorplan Layout

With one in every ten events in America created within the Allseated platform, it’s easy to locate a venue’s floorplan template in our system. In the event that you cannot locate the venue floorplan template for your specific venue, you can provide us with a floorplan marked with at least one accurate dimension and our team will scale and upload it into the Allseated platform.

From the furniture library, select the tables, furniture, and objects you wish to use to create the floorplan for the event. Allseated’s collaborative floorplan tools allow for personalization such as spacing between tables, number of chairs around each table, table numbers, and table assignments. All of these details can be modified at any time while designing your floorplan.

Easily switch between 2D viewing and 3D viewing during the floorplan design process. Allseated’s 3D options, Bird’s Eye view and 1st Person view, allow you the flexibility to see your 3D floorplan from various points of view to ensure you are happy with your final diagram.

Design Tabletops

An event planning check list will include decor. While working on the decor and tabletop design, Allseated’s designer tools allow you to build tabletop and buffet displays to-scale within your floorplans. See exactly what fits to-scale on the tabletops in your floorplans — no more guesswork!

The table builder and buffet designer tools currently include options for place settings, flowers, centerpieces, linens, and buffet pieces, with many more objects to come. Here’s a quick video about our designer tools!

Timeline

An event planning check list should make note of building an event timeline for both the vendors and the host. Creating multiple timelines within Allseated helps everyone involved on the event to keep track of details, providing even further organization.

Event Walk Through

Included in every event check list is the walk through before the event. Rather than try to schedule an in person walk through, Allseated’s 3D floorplan tools and virtual reality technology provides you with the opportunity for virtual walkthroughs of your event layout before it happens. Not only do 3D floorplans save you time, they eliminate the need for on-site and in-person meetings. This plays a HUGE role in the planning of events, especially destination weddings and other destination events!

Allseated’s special Virtual Reality goggles allow you to tour your 3D floorplan in a realistic simulation. Learn more about Allseated’s Virtual Reality in this video along with the 3 easy steps for getting started here.

Allseated’s life-like, immersive, virtual reality technology allows venues to truly bring their property to life. Allseated’s Vision product uses 360 diagramming and is a genuine virtual reality tool that is able to bring venues the highest ROI in the history of event technology! With venues that already utilize Allseated’s Vision, easily tour the venue and the layout in 360 degrees, preview their tables and furniture, and even view a custom setup in virtual reality to achieve photorealistic immersion into your venue months before their event takes place. Learn more about Allseated Vision here.