Vendor Benefits of Creating Event Floorplan Online

Allseated is the world’s most innovative event planning software which caters to the needs of event vendors looking to digitize and streamline processes while working with their vendor teams and clients to create memorable events.

Allseated is the best event planning software as the platform provides event vendors with digital organization, operation efficiency, and collaborative features to best achieve their planning goals while saving time throughout the process.

Vendors benefit from the digital organization, operational efficiency, and collaborative features available when using software for event planning.

Here are 10 reasons vendors love Allseated’s software for event planning:

1. Added Value For Clients

Having access to manage the guest list within an event increases organization and operational efficiency while also providing an easy way to create and manage the wedding seating chart. One way to provide added value and efficiency is through the use of Allseated’s event planning software which includes a state of the art guest list tool.

For example, planners can collaborate with their clients in Allseated, giving them the ability to create and manage their event guest list, track RSVP’s, keep notes, and store meal type information. Having access to manage the guest list within an event increases organization and operational efficiency while also providing an easy way to create the event or wedding seating chart.

With date updated in real time, Allseated makes it easy for event professionals to attend to every detail for an event. An event’s guest list, floorplans, seating arrangements, and timelines can all include as many details as needed in order to plan and execute a successful event. Reports can be generated to provide full furniture inventory lists, guest information and guest counts, important notes, and seating information.

2. Improved accuracy with floorplans to-scale

Allseated removes all of the uncertainty that often surrounds designing floorplans. The floorplan design features and seating chart maker tools make it really easy and efficient to place tables and other furniture directly in the layout.

While in-person meetings and final walk-throughs still need to happen, having a digital floorplan maker allows all of the event professionals working the event to understand each vendor’s role and requirements ahead of time.

Vendors are able to each outline, design, and position their needs in the layout will pave the way for a seamless set-up. Once all vendors have communicated their details within the floorplan, it’s simply and efficient to see how all of the pieces will come together on the day of the event.

Vendors like using Allseated to create a floorplan layout because it is very easy to customize details and include what is needed to design the floorplan.

• Select your tables, chairs, objects, and furniture
• Customize spacing
• Join tables and/or knock off chairs
• Include spacing for dance floors and entertainment areas
• Mark exits within the layout
• List any planning details and/or notes directly within the floorplan
• Save favorite objects and templates for future layouts
• Create custom groups and save to favorites
• Upload files (including JPG, PNG, PDF) to floorplan

3. Easy Floorplan Communication

Allseated makes it easy for vendors to communicate their needs, especially within the floorplan.

Each vendor can enter their own details and requirements within the floorplan layout. The collaborative nature of Allseated allows for easy communication, keeping the entire vendor team up to date throughout the planning process and able to work together virtually in real time.

Here are some examples of how vendors can communicate their needs within the floorplan.

An entertainment company is able to include the design for their staging layout without the floorplan to show the dimensions for their needs during the event.

The entertainment company can mark areas for:

• Lighting equipment
• Plasma screens
• Photo stations or entertainment stations
• Sound, power needs, dance floor dimensions,
• DJ staging booth and facade and the staging plot for instrumentation layout.
• And more!

A rental company can detail how and where the rentals should will be placed within the layout.

Rental items such followed may be included:

• Tables
• Chairs
• Tabletop items
• Bars
• Lounge furniture and objects

A rental company can also take into account the entertainment company’s layout when designing their own layout for furniture so that the room is well set up for the event.

Event Planners can use the floorplan and information from other vendors to their advantage to include their own details such as:

• Ceremony items
• Escort card table placement (with notes on how it will be set up)
• Menu cards
• Personal items such as champagne flutes, the cake cutting knife, favors or any other personal items that will be brought to the event.

The caterer or venue may be responsible for providing the tables and linens so they need to know which table sizes to set up for the event. This is information they can gather from seeing the details listed by other vendors within the floorplan.

The caterer will take note of the details provided by each vendor as an overview for set up and execution of the event. The layout also assists the caterer when considering the overall flow of the room and placement of items such as:

• The dance floor area
• The cake table
• And any additional tables required for the event

Photographers are not often involved in designed an event’s floorplan, However, if photographers can gain access to a 2D or 3D floorplan of the event, they can then use the layout to better manage their time and tasks constructively in order to capture all of the elements via photo and video.

Photographers like to mark the floorplan with the area in which they may take formal photos and placement of selfie stations.

4. Enhanced visualization

Allseated’s 3D viewing and virtual reality capabilities provide enhanced visualization of a floorplan and event space like never before possible. Switch from 2D viewing to 3D viewing at any time to take a virtual walkthrough of the venue layout design created. The 3D viewing has various options. Choose Bird’s Eye viewing to see the floorplan from an above view. Alternatively, walk through the 3D layout in 1st Person View as if you were literally walking through the floorplan. Use the tools to plan a virtual event to really experience the layout. Using Allseated’s 3D viewing and virtual reality tools truly makes it feel as if you’re actually immersed in an event space.

5. Virtual Reality Capabilities

Allseated’s event layout software offers virtual reality capabilities. VR provides enhanced visualization, immersing all involved on the event into the floorplan. VR allows the vendor team to virtually tour the future event layout as if they were literally there, in the event space. Allseated provides a photo-realistic 3D RealView experience of dynamic layouts across multiple platforms.

WIth Allseated’s Virtual Reality goggles, it’s easy to virtually tour a 3D designed floorplan.

If a venue is equipped with Allseated VR, visitors can virtually tour a floorplan layout across multiple platforms including a venue’s website widget or a VR headset. This allows clients and prospects to preview layouts and custom sets ups in a photorealistic immersion.

• Give prospective clients virtual access to a venue from anywhere in the world
• Increase traffic and engagement
• Close more business, virtually!
• When a venue is able to showcase their event space virtually, they are opening up their market to new heights.

Visitors can tour a venue in 360 degrees, preview their tables and furniture, and even view a custom setup in virtual reality to achieve photorealistic immersion into your venue months before their event takes place.

6. Designer Tools

Allseated’s designer tools provide enhanced visualization for tabletop and buffet displays to-scale within the wedding seating chart and floorplans. The designer tool options include place settings, flowers, centerpieces, linens, and buffet pieces, with many more objects to come.

The designer tools enhance visualization and accuracy, making the collaboration process for vendors and clients much more efficient. Florists, rental companies, and event designers use the designer tools along with clients to collaborate efficiently and accurately to design the best tabletop layouts for an event.

7. Save Time – Allseated eliminates the need for on-site meetings

Through the use of Allseated’s 3D viewing and virtual reality technology, the need for on-site meetings are not necessary. This saves venues and their clients time, making the planning process much easier and efficient. Venue tours, walkthroughs, and site inspections can now be done from anywhere in the world.

Vendor teams can use Allseated to review floorplan details, virtually tour the event layout, review inventory, and utilize the timeline tools to ensure a seamless event set up and execution. With all data updated in real time, it’s easy to make changes during the planning stage to ensure accuracy of the information on the day of an event.

8. Close more business

Venues and vendors using Allseated find that the digital planning tools and features open up their markets and help to expand business.

The ability to work with vendor teams and clients virtually opens up opportunities that may not have been available without the use of event planning software like Allseated.

The enhanced visualization of floorplans and virtual reality technology allow prospective clients to tour venue spaces and event layouts from anywhere in the world.

The event layout software and virtual reality technology also provides vendors with the ability to create layouts and suggest floorplans to clients during the design and planning stages. This added benefit can sell a client on an idea through the enhanced visualization available to them when collaborating within Allseated.

The virtual experience opens up the destination market as well as the market to clients who may not be able to come in for a meeting. Visitors can tour a venue in 360 degrees, preview their tables and furniture, and even view a custom setup in virtual reality. Decisions can be made on the spot to book an event without having to actually be at the venue in order to make the decision.

9. Ease of Set Up

Vendors love to use Allseated because it creates total ease of set up on the actual day of the event. As vendors can design floorplans to-scale while working collaboratively throughout the planning process with vendor teams and clients, the actual day of the event is seamless and accurate. All vendors know what to expect on the day of the event and are able to reference the floorplan and timeline during set up for all important details and placement of objects and furniture within the layout.

10. Event Check-In Software

As an added bonus, vendors love to use Allseated for the event check-in software made available by Allseated’s Day of Mobile Check In App. Allseated’s Day-Of Mobile App for tablets offers a mobile check-in system including:

• Ability to view floorplan diagrams in both 2D and 3D
• Access to master seating chart
• Realtime collaboration
• Live check-in updates
• Overview of check-in status

Having access to the floorplan onsite allows vendors to view the layout along with the seating chart during set up while also giving a planner, for example, the ability to digitally check guests into the event. When checking guests in, the event check-in software will also allow you to tell a guest where they will be seating while also helping to keep track of who is in attendance. The Allseated Day Of Mobile App makes the process of checking in guests simple, organized, and efficient.