San Francisco Virtual Event Platform

Most venues in San Francisco, including San Francisco outdoor wedding venues, use Allseated’s virtual event software with virtual reality capabilities to work remotely with vendor teams and clients to plan all types of events.

In this article, learn why San Francisco venues love to use Allseated’s virtual event platform.

Added Value For Clients

Clients today are looking for added value when working with venues. One way for the best wedding venues in San Francisco to provide added value is through the use of Allseated’s virtual event platform which includes a state of the art guest list.

Clients have the ability to then create and manage their event guest list, track their RSVP’s, keep notes, and store meal type information too. Access to a state of the art guest list tool within an event increases organization and operational efficiency while also providing an easy way to create an event or wedding seating template.

Allseated adds value by increasing the level of organization and planning for an event, helping to keep everyone involved on task. With details stored in one place and updated in real time, the planning process is seamless while providing efficiency and time saving tools in the process.

Allseated makes it easy for San Francisco wedding venues to attend to every event detail with their clients. An event’s guest list, floorplans, seating charts, and timelines can all include as many details as needed in order to plan and execute a successful event. Reports can be generated to provide full furniture inventory lists, guest information and guest counts, important notes and seating planner information.

Event Floorplans Designed To-Scale

Floorplans created within Allseated are rendered to-scale. The multitude of floorplan tools and features make it really easy and efficient to place objects in the event layout to design the floorplan. Using Allseated’s tools to design floorplans to-scale improves accuracy and ease of set up.

With one in every ten events in America using Allseated as part of the planning, it’s easy to locate a San Francisco venue’s floorplan template within Allseated. In the event that you cannot locate the floorplan template for your specific venue, you can provide us with a floorplan marked with at least one accurate dimension and our team will scale and upload it into Allseated. Even if hosting an event within a free event space area in San Francisco, a floorplan template can be created and uploaded in Allseated.

When using Allseated to create a floorplan for a wedding or event located at San Francisco banquet halls or other area venues, it is very easy to customize the details with what is needed to design the floorplan, including San Francisco event furniture rental items.

Allseated is constantly updating features to bring users even more tools and ways to best create their floorplans.

There are many tools and features available to use when creating floorplans including details such as:

• Select your tables, chairs, objects, and furniture
• Customize spacing
• Join tables and/or knock off chairs
• Choose from extensive furniture company libraries including event furniture rental options in San Francisco area
• Include spacing for dance floors and entertainment areas
• Mark exits within the layout
• List any planning details and/or notes directly within the floorplan
• Save favorite objects and templates for future layouts

Enhanced visualization

At any time during the floorplan design process, it’s easy to switch from 2D viewing to 3D viewing to take a virtual walkthrough of the layout. There are various 3D viewing options to utilize. Choose Bird’s Eye viewing to see the floorplan from an above view, or alternatively, you can walk through the 3D layout in 1st Person View. This allows you to feel as though you were literally walking through the floorplan.

Allseated’s 3D viewing and virtual reality capabilities provide enhanced visualization of the floorplan and venue layout design like never before possible. Due to the rising use of technology for planning events, flat, 2D floorplans alone no longer provide enough detail or visual interest. A wide range of floorplan views are now expected. Using Allseated’s 3D viewing as Allseated’s Virtual Reality truly makes it feel as if you’re actually immersed in an event space.

Allseated’s virtual reality technology provides enhanced visualization, immersing all involved on the event into the floorplan. This allows everyone involved to virtually tour the future event layout as if they were literally there, in the event space.

With Allseated’s Virtual Reality goggles, it’s easy to virtually tour a 3D designed floorplan.

With Allseated Vision, Allseated provides a photo-realistic 3D RealView experience of dynamic layouts across multiple platforms. With a widget for the venue’s website, give virtual viewing access to clients from anywhere in the world, opening your venue up to new markets, increasing traffic and closing more deals than ever before.

If a venue is equipped with Allseated Vision, visitors can virtually tour a floorplan layout using either the venue’s website widget or a VR headset. This allows clients and prospects to preview layouts and custom sets ups in a photorealistic immersion.

• Give prospective clients virtual access to your venue from anywhere in world
• Increase traffic and engagement
• Close more business, virtually!

Visitors can tour a venue in 360 degrees, preview their tables and furniture, and even view a custom setup in virtual reality to achieve photorealistic immersion into your venue months before their event takes place.

Designer Tools

Allseated’s designer tools provide enhanced visualization in building tabletop and buffet displays to-scale within your wedding seating chart and floorplans. The designer tools are designed to-scale so you can see exactly what you can fit on the tabletops. No more guesswork! The options include place settings, flowers, centerpieces, linens, and buffet pieces, with many more objects to come.

The designer tools enhance visualization and accuracy, making the process of collaborating with vendors and clients on tabletop displays much more efficient.

No Longer Need For On-Site Meetings

Through the use of Allseated’s 3D viewing and virtual reality technology, there is no longer a need for on-site meetings and walkthroughs.

With the help of virtual reality, anyone can be virtually transported to a venue to walk through an event space and see how particular floorplans, staging and decor options look – eliminating the time and money needed for multiple site visits and travel and helping to simplify and speed up the planning process.

Easily close more business

When a venue is able to showcase their event space virtually, they are opening up their market to new business.

The Bently Reserve in San Francisco, CA was the first venue to utilize Allseated’s Vision technology. “Imagine a prestigious venue that has a spectacular ballroom, beautiful chandeliers, and a magical marble and imperial staircase that gracefully rises from the floor,” said Jim Bruels, Director of Event & Sales at Bently Reserve.

Within one year of onboarding with Allseated’s virtual event platform for virtual reality, the Bently Reserve achieved big results:

• 30% reduction in labor overtime costs
• 15% increase in on-site sales conversions per month
• A whopping 4X ROI increase over one year

The Bently Reserve in San Francisco, CA was the first venue to utilize Allseated’s VR technology. “Imagine a prestigious venue that has a spectacular ballroom, beautiful chandeliers, and a magical marble and imperial staircase that gracefully rises from the floor,” said Jim Bruels, Director of Event & Sales at Bently Reserve. “With Allseated’s virtual reality, we can transport clients into our venue from anywhere in the world, immersing them in an authentic sensory experience that truly lets them visualize their event. We can sell them the experience on the spot.”

Seating Is Intuitively Easy

Allseated makes floorplan design and seating chart process intuitively easy. With incredible flexibility, there’s no need to stress changes as they can be made so easily with all updates made in real-time.

The seating tab within an event provides you with access to floorplans and guest list. It’s easy to work with clients to seat guests directly from the guest list at the tables positioned in the floorplan.

While in the seating tab, it’s simple to click on the guests tab to the left in order to have instant access to the guest list. It’s easy and efficient to select a guest, then click on a specific table in the floorplan, to easily seat the guest.

When creating the online seating chart, guests can be seated at specific tables or assigned to specific seats at the tables if desired.

Collaborate to Save time

Since Allseated’s tools are collaborative, it’s simple and efficient for San Francisco wedding venues and planners to work together with vendor teams and clients and save time in the process. The vendor team appreciates the collaborative nature of Allseated as it allows them create timelines and be immersed in the event details, with access to set up information while keeping them connected to other vendors. This allows the entire event team to operate on the same page, ultimately saving time and making for a more seamless set up. With all data stored in one place and easily accessible, guest list management, floorplan design, seating chart layouts, and timeline tasks are efficiently and effectively addressed and handled.

Also, Allseated’s Day-Of Mobile App for tablets includes a mobile check-in system, real-time collaboration, live check-in updates, overview of check-in status, and the ability to view floorplan diagrams in both 2D and 3D. The Day-Of Mobile App gives you access to the master seating chart on day of event and allows you to let your guests know where they are sitting while also keeping track of who is in attendance.

Introducing The Future of Events: Allseated exVo

exVo is the next generation of Expos, Meetings and Events, tailor-made for today’s reality with both in-person and virtual attendance. It’s an incredibly immersive experience unlike anything out there, or anyone’s ever been part of before.

exVo, Allseated’s hybrid event product, can provide an integrated solution that meets the needs of event professionals today by combining networking and education aspects under one platform.

Key benefits of using exVo for virtual events:

• Take customer experience to the next level by immersing attendees in a completely interactive, hybrid event.

• Network and interact with colleagues, sponsorship representatives, and other industry attendees.

• Increase consumer outreach and attendance by combining in-person with virtual.

• Engage attendees by providing breakout sessions, interviews, presentations, and Q&A sessions.

• Customize the virtual event by creating personalized, branded, trade show booths, signage, and attendee schedule.

exVo is simple to navigate using game-like technology and design. The platform not only ensures a dynamic immersive experience, but is supported by our exceptional 24/7 live support chat. To learn more about exVo and to book a demo, click here.