Online Event Planning

Allseated is constantly developing and innovating online event planning tools to drive business growth and ROI for our loyal user community. Along with our obsessively dedicated customer service, Allseated is focused on bringing the event community the most value possible at all times. 

If you are looking to understand to better understand Allseated’s online event planning tools and virtual tour features for venues along with how digital planning tools and working virtually in the event industry can help business, we put together this highlighted list below.

Allseated OPS

With Allseated OPs, take advantage of collaborative online planning tools for events to streamline takes and save time in the process. There are many features and benefits available with using Allseated’s operational tools for planning events.

Guest List Management

Establishing the event guest list during the initial phase of planning is one of the most important aspects of creating a seamless, more efficient process. Allseated’s state of the art guest list tool increases organization and operational efficiency. The guest list is an added value to clients, allowing users to do the following:

• Keep an accurate count and list of all invited guests in one place.
• List mailing information
• Group guests into categories (such as friends, family, colleagues) for even more organization.
• Keep notes
• Track RSVP’s
• Assign meal preferences for each guest, preventing the chance for error.
• Specify guests for multiple events such as bridal showers, rehearsal dinners, and day-after wedding brunches.
• Arrange seating charts directly from the guest list.
• Generate reports

Easily Design Floorplans

With all floorplans designed to scale in 2D with the ability to view in 3D, event professionals love collaborating within Allseated to create layouts. It is very easy to customize details and most importantly, ensure accuracy.

There are many features available to users when designing floorplans in Allseated.

For example, Allseated allows you to:

• Select your tables, chairs, objects, and furniture
• Customize spacing
• Join tables and/or knock off chairs
• Include spacing for dance floors and entertainment areas
• Mark exits within the layout
• List any planning details and/or notes directly within the floorplan
• Save favorite objects and templates for future layouts
• Create custom groups and save to favorites
• Upload files (including JPG, PNG, PDF) to floorplan

Seating Charts

It’s super easy and efficient to create a seating chart for an event when using Allseated. Easily seat guests within the floorplan layout by selecting guests from your guest list and placing them at the desired tables. There is even the option to assign guests to specific seats at specific tables if desired.

3D Viewing

At any time during the floorplan design process, easily, it’s easy to switch from 2D viewing to 3D viewing to take a virtual walkthrough of the layout. The 3D viewing options include Bird’s Eye viewing o which allows you to see your floorplan in 3D from an above view. Alternatively, you can also walk through the layout in 3D via 1st Person View as if you were taking a virtual walkthrough of your floorplan. The many 3D viewing options help to ensure that you’re 100% satisfied with the layout before the day of your event.

Photorealistic View Using Allseated Vision at The Plaza

Allseated Physical Distance Tool

Allseated has launched a revolutionary new technology that enables the creation of social distance floorplans providing the Events Industry with a path to safely reopen as COVID-19 restrictions are eased. This physical distance tool for floorplans allows planners, venues, and other event stakeholders to plan event layouts incorporating new social-distancing guidelines, and dynamically ascertain new room capacities, ingress and egress, and foodservice protocols while ensuring the safety of event guests and staff as paramount. 

With Allseated’s Physical Distancing Tool, you can:

• Give clients confidence by designing floorplans with guest and staff safety at forefront
• Create layouts to meet distancing guidelines to run a safe distance event.
• Visualize the event floorplan with distancing in place.
• Better understand how new guidelines will affect capacity.

 

Objects Library 

In addition to a vast standard object library (including a wide range of tables and chairs based upon the industry standards),  Allseated also has several furniture rental partnerships including the two largest national rental companies (CORT and AFR). Their entire inventory lives on our platform which allows users to choose from a large selection of event furniture items when designing event floorplans. All event furniture renders beautifully in 3D.

Private Collections

It is possible to have custom items rendered and uploaded as a private collection in your account. This allows your team and clients to work with your in-house inventory when designing floorplans.

Designer Tools

Allseated’s designer tools provide enhanced visualization for tabletop and buffet displays to-scale within the wedding seating chart and floorplans. The designer tool options include place settings, flowers, centerpieces, linens, and buffet pieces, with many more objects to come.

The designer tools enhance visualization and accuracy, making the collaboration process for vendors and clients much more efficient. Florists, rental companies, and event designers use the designer tools along with clients to collaborate efficiently and accurately to design the best tabletop layouts for an event.

Photorealistic View Using Allseated Vision at The Plaza

Create Timelines

Easily invite clients and your vendor teams to collaborate within the event timeline so that everyone is on top of the details and working from the same schedule. With the ability to build multiple timelines and view side by side, collaboration with your vendors and clients has never been easier or more efficient.

• Create multiple event timelines to better manage all details of the event. Set up an event timeline strictly for your client’s planning needs while also setting up vendor timelines to focus on the day of set up for an event.
• View event timelines side by side to ensure different tasks take place in perfect coordination.
• Collaboration is key. Being able to work with your vendors and clients within the event timeline, which is always updated in real-time, keeps everyone up to date and working from the same schedule.

Generate Reports

Generate useful reports which can be filtered to meet many of your event planning needs. Easily generate a floorplan report to detail your specific layout along with a complete listing of the inventory, table breakdown, and seating information.

A guest report can also be generated to include details such as meal types, table numbers, and any other information relevant to the venue/caterer. A guest list report can also be generated for other planning purposes such as invitations, escort cards, and favors.

Two Ways To Collaborate

Allseated offers a few ways to collaborate on an event. One way is to invite users into the platform and the event. This is a great way to give clients access to the guest list, seating, and floorplan while also allowing vendors to enter their floorplan details and timeline information. (It’s easy to manage permissions to control what can and can’t be edited).

With a shareable link that is easy to generate from a floorplan, you are able to send the floorplan to someone without having them listed as a user for the event. This allows them to view the 2D/3D layout and move around the room without the ability to make any changes.

Allseated VISION

Allseated Vision allows venues to virtually showcase event spaces and book new business remotely without the need for onsite meetings with clients.

Venues using Allseated Vision can offer virtual tours. These virtual tours will virtually showcase a venue’s event space(s) in a photorealistic RealView across multiple platforms, including desktop, tablet, mobile, and Virtual Reality (VR) headset. These virtual tour options provide enhanced interactive visualization for client experience and the ability to close more business by virtually transporting clients to their event space no matter where they are in the world.

Benefits of Allseated Vision For Venues

Offer Virtual Venue and Event Space Tours

Venues using Allseated Vision can offer clients a fully immersive 360-degree experience of a venue space. Venues are scanned and modeled in 3D to create a photorealistic realview of the venue spaces. This allows prospective clients to virtually tour a venue and its event spaces, view life-like table layouts and furniture arrangements, getting a realfeel for the venue without being there in-person to make decisions. This virtual capability also allows venues to show clients proposed layouts with ability to make changes in real-time.

Engage Customers Remotely

Having the ability to engage customers remotely is very important. With virtual capabilities, venues can:

• Allow customers to engage with different layouts virtually on website via widget
• Drive more traffic and increase conversions
• Provide interactive tours from anywhere in the world. No need for onsite or in-person meetings to book new business!

Website Widget

The widget helps to drive more traffic to their venue spaces, providing an interactive and informative tool for clients, opening the door to more business, and ability to sell their venue and book more events remotely. It’s more important than ever to have options for virtually event booking. Using Allseated makes it easy.

Photorealistic View Using Allseated Vision at Intercontinental

Shareable Link to Floorplan

With a shareable link that is easily generated from a floorplan, showcase layouts as part of sales proposal. This helps prospective clients envision their event at your venue while giving a venue edge over the competition. Clients can view the layout virtually and move around the room without the ability to make any changes.

Allseated Connect 

As part of the Allseated Vision, the Allseated Connect is the first virtual meeting platform to bring the entire event team together for interactive tours. Using Allseated’s virtual meeting platform eliminates the need for onsite inspections and meetings, giving you the freedom to plan events virtually from wherever you are in the world.

The Allseated Connect allows vendor teams (and clients) to virtually meet within the event space to explore the layout with access via a tablet, laptop, desktop, or VR headset.  It’s simple and efficient to collaborate with prospects and clients inside a virtual venue space to speak, share screens, and work on the event floorplan in both 2D and 3D.

Connect Video Conferencing will allow you to invite others into a floorplan (like a “Zoom” call) and hold your meetings virtually inside the layout. You will also be able to design the layout and make changes in real-time during the video conference with your clients.

This powerful video conferencing tool will give you the opportunity to offer virtual tours, address remote inquiries, book and plan events remotely.

Here are some of the benefits of the virtual event meeting platform provided by Allseated Connect:

• Train staff remotely
• Enhanced communication
• Video Conferencing
• Virtual On-site inspections
• Remote sales
• Operational efficiency
• Floorplan collaboration
• Visual Communication 

Virtual Reality 

It’s easy for venues to take their event space on the go thanks to virtual reality. Using a VR headset, venues can take their event space with them to virtually showcase at exhibitions, conferences, networking events, out of office meetings or appointments, and destination clients. Venues are able to continue to sell and book events remotely without the need to meet onsite for an in-person venue tour.

Virtual reality viewing is beneficial even while at your venue. For example, if the event space is in use while a prospective client is onsite for a tour,  Allseated gives you the ability to showcase your venue and event spaces with virtual reality.

Visitors can tour your venue in 360 degrees, preview their tables and furniture, and even view a custom setup in virtual reality to achieve photorealistic immersion into your venue.

With Allseated, You Save Time

So much time during the planning process when using digital planning tools. Not to mention, the need for on-site meetings is no longer as necessary as it once was in the past!

Vendor teams can work together within Allseated to review floorplan details, virtually tour event layouts, review inventory, and utilize the timeline tools to ensure a seamless event set up and execution. With all data updated in real-time, it’s easy to make changes during the planning stage to ensure the accuracy of the information on the day of an event.

Close more business

The use of Allseated’s platform will help venues and event pros to close more business and reach new markets (think destination events!). As forward thinkers using intuitive technology, the ability to work with vendor teams and clients virtually opens up opportunities and increases sales quicker and more often than ever before.

With enhanced visualization and features that allow you to stand out from the competition, event pros can create layouts and suggest floorplans to clients during the design and planning stages. This added benefit can sell a client on an idea through the enhanced visualization available to them when collaborating within Allseated.

Introducing The Future of Events: Allseated exVo

exVo is the next generation of Expos, Meetings and Events, tailor-made for today’s reality with both in-person and virtual attendance. It’s an incredibly immersive experience unlike anything out there, or anyone’s ever been part of before.

exVo, Allseated’s hybrid event product, can provide an integrated solution that meets the needs of event professionals today by combining networking and education aspects under one platform.

Allseated’s virtual event platform, exVo, delivers a “real” virtual experience in a virtual venue twin.

• Create memorable experiences
• Provide networking opportunities
• Initiate business opportunities and leads
• Provide community learning and valuable content

exVo provides unparalleled engagement across use cases:

• Corporate parties
• Sales kick offs
• Tradeshows
• Alumni events
• Holiday Parties
• Company Meetings

exVo provides a one-click virtual extension to any physical event. Venues can add a revenue stream by offering clients the option of having a virtual extension of a physical event or a virtual event in a virtual venue twin.

Key benefits of using exVo for virtual events:

• Take customer experience to the next level by immersing attendees in a completely interactive, hybrid event.
• Network and interact with colleagues, sponsorship representatives, and other industry attendees.
• Increase consumer outreach and attendance by combining in-person with virtual.
• Engage attendees by providing breakout sessions, interviews, presentations, and Q&A sessions.
• Customize the virtual event by creating personalized, branded, trade show booths, signage, and attendee schedule.

exVo is simple to navigate using game-like technology and design. The platform not only ensures a dynamic immersive experience but is supported by our exceptional 24/7 live support chat. To learn more about exVo and to book a demo, click here.

Support

Rated #1 for customer service in the industry, Allseated values every one of our clients. You’re never left alone in your planning. No question is the wrong question. Our educated, helpful, and responsible team is available 24/7. Event professionals work around the clock, so we do too. We respond immediately, with helpful answers and friendly advice. Questions are escalated quickly if high-level assistance is needed. Our founders, CEO, and management will get involved at any time to help.