Event Management Tools To Plan Events Virtually

Allseated’s virtual event management tools give event pros the virtual planning tools needed to manage guest lists, design floorplans, and seating, take virtual walkthroughs for site inspections, and so much more.

Event management tools like Allseated’s virtual event platform provides operational efficiency, remote selling capabilities, and a way to streamline processes so you can plan events virtually from anywhere.

Design Floorplans, Virtually

With all floorplans designed to scale in 2D with the ability to view in 3D, event professionals love collaborating within Allseated to create layouts. It is very easy to customize details and most importantly, ensure accuracy.

There are many features available to users when designing floorplans using Allseated virtual event software..

For example, Allseated online floorplan design tools allows you to:

• Select your tables, chairs, objects, and furniture
• Customize spacing
• Join tables and/or knock off chairs
• Include spacing for dance floors and entertainment areas
• Mark exits within the layout
• List any planning details and/or notes directly within the floorplan
• Save favorite objects and templates for future layouts
• Create custom groups and save to favorites
• Upload files (including JPG, PNG, PDF) to floorplan

3D Event Floorplan Viewing

A major benefit of using a virtual events platform like Allseated is the ability to view floorplans in 2D and 3D. At any time during the online floorplan design process, easily, it’s easy to switch from 2D viewing to 3D viewing to take a virtual walkthrough of the layout. The 3D viewing options include Bird’s Eye viewing o which allows you to see your floorplan in 3D from an above view. It’s also possible to virtually walk through the online floorplan layout in 3D via 1st Person View as if you were taking a virtual walkthrough of your floorplan. The many varieties of 3D floorplan viewing options help to ensure that you’re 100% satisfied with the layout during the design process. This makes the day of the event seamless, accurate, and in line with your event vision.

Objects Library & Private Furniture Collections

In addition to the incredibly vast object library (including a wide range of tables and chairs based upon the industry standards),  Allseated has several furniture rental partnerships. The furniture partnerships include the two largest national rental companies, AFR and CORT. This allows users to choose from a large selection of event furniture items when designing their event floorplans online. All event furniture renders beautifully in 3D.

It is possible to have custom items rendered and uploaded as a private collection in Allseated. The private collection option allows your team and clients to work with your in-house inventory when designing floorplans within the virtual event space using the Allseated virtual events platform for their events.

Online Seating Charts 

It’s simple and efficient to create an online seating chart for an event when using Allseated’s virtual event tools. Easily seat guests using the seating chart maker within the floorplan layout by selecting guests from your guest list and placing them at the desired tables. There is even the option to assign guests to specific seats at specific tables if desired.

Guest List Management

The guest list management feature as part of Allseated’s event management tools is definitely an added value to clients, allowing users to do the following:

• Keep an accurate count and list of all invited guests in one place.
• Store mailing information
• Group guests into categories (such as friends, family, colleagues) for even more organization.
• Keep notes
• Track RSVP’s
• Assign meal preferences for each guest, preventing the chance for error.
• Specify guests for multiple events such as bridal showers, rehearsal dinners, and day-after wedding brunches.
• Arrange seating charts directly from the guest list.
• Generate reports

Allseated VISION

Venues can now sell their event spaces remotely from anywhere while allowing clients to visualize events at their venue. Allseated Vision venues are able to virtually showcase their event space in a photorealistic RealView across multiple platforms,  including desktop, tablet, mobile, and Virtual Reality (VR) headset. These virtual options provide enhanced interactive visualization for client experience and ability to close more business by virtually transporting clients to their event space no matter where they are in the world.

Virtual Reality

As part of Allseated Vision, it’s easy for venues to take their event space on the go thanks to virtual reality. Using a VR headset, venues can take their event space with them to virtually showcase at exhibitions, conferences, networking events, out of office meetings or appointments, and destination clients. Venues are able to continue to sell and book events remotely without the need to meet onsite for an in-person venue tour.

Virtual reality viewing is beneficial even while at your venue. For example, if the event space is in use while a prospective client is onsite for a tour,  Allseated gives you the ability to showcase your venue and event spaces with virtual reality.

Visitors can tour your venue in 360 degrees, preview their tables and furniture, and even view a custom setup in virtual reality to achieve photorealistic immersion into your venue.

In addition, AllSeated offers virtual reality goggles that will allow you to take a virtual walkthrough tour of a 3D floorplan in a realistic simulation.

Website Widget To Tour Event Space Virtually

With Allseated Vision, venues are able to showcase their event space via a website widget. This widget helps to drive more traffic to their venue spaces, providing an interactive and informative tool for clients, opening the door to more business and ability to sell their venue and book more events remotely . It’s more important than ever to have options for virtually event booking. Using Allseated makes it easy.

Allseated Connect 

As part of the Allseated Vision, the Allseated Connect is the first virtual meeting platform to bring entire event team together for interactive tours. Using Allseated’s virtual meeting platform eliminates the need for onsite inspections and meetings, giving you the freedom to plan events virtually from wherever you are in the world.

The Allseated Connect allows vendor teams (and clients) to virtually meet within the event space to explore the layout with access via a tablet, laptop, desktop, or VR headset. 

Here are some of the benefits of the virtual event meeting platform provided by Allseated Connect:

• Train staff remotely
• Enhanced communication
• Video Conferencing
• Virtual On-site inspections
• Remote sales
• Operational efficiency
• Floorplan collaboration
• Visual Communication 

Virtual Designer Tools

Allseated’s event management software includes virtual event designer tools that provide enhanced visualization for tabletop and buffet displays to-scale. The virtual wedding and event designer tool options include place settings, flowers, centerpieces, linens, and buffet pieces, with many more objects to come.

The designer tools offer enhanced visualization and accuracy, making the collaboration process for vendors and clients much more efficient. Florists, rental companies, and event designers use the designer tools along with clients to collaborate efficiently and accurately to design the best tabletop layouts for an event.

Save Time With Event Management Tools

So much time is saved during the planning process when using a virtual event platform. Not to mention, the need for on-site meetings is no longer as necessary as it once was in the past!

Vendor teams can work together within Allseated to review floorplan details, virtually tour event layouts, review inventory, and utilize the timeline tools to ensure a seamless event set up and execution. With all data updated in real-time, it’s easy to make changes during the planning stage to ensure the accuracy of the information on the day of an event.

Close more business Remotely

The use of Allseated’s event management tools will help event professionals to close more business virtually and reach new markets without having to meet in person. As forward thinkers using intuitive technology, the ability to work with vendor teams and clients virtually opens up opportunities and increases sales quicker and more often than ever before.

With enhanced visualization and features that allow you to stand out from the competition, event pros can create layouts and suggest floorplans to clients during the design and planning stages. This added benefit can sell a client on an idea through the enhanced visualization available to them when collaborating within Allseated.

Virtually Collaborate Using Allseated Virtual Event Platform

Allseated offers a few ways to collaborate on an event. One way is to invite users into the platform and the event. This is a great way to give clients access to the guest list, seating, and floorplan while also allowing vendors to enter their floorplan details and timeline information. (It’s easy to manage permissions to control what can and can’t be edited).

With a shareable link that is easily generated from a floorplan, you are able to send the floorplan to someone without having them listed as a user for the event. This allows them to view the 2D/3D layout and move around the room without the ability to make any changes.

Manage Timelines & Generate Reports 

With the ability to build multiple timelines and view side by side, collaboration with your vendors and clients has never been easier or more efficient.

• Create multiple event timelines to better manage all details of the event. Set up an event timeline strictly for your client’s planning needs while also setting up vendor timelines to focus on the day of set up for an event.
• View event timelines side by side to ensure different tasks take place in perfect coordination.
• Being able to work with your vendors and clients virtually within the event timeline, which is always updated in real-time, keeps everyone up to date and working from the same schedule.

It’s also really simple and efficient to generate reports that can be filtered to meet many of your event planning needs. 

Day of Mobile App for Tablets

As an added bonus, vendors love to use Allseated for the event check-in software made available by Allseated’s Day of Mobile Check In App. The Mobile Event App for tablets offers a mobile check-in system including:

• Ability to view floorplan diagrams in both 2D and 3D
• Access to the master seating chart
• Realtime collaboration
• Live check-in updates
• Overview of check-in status

Having access to the event floorplan onsite allows vendors to view the layout along with the seating chart during set up while also giving a planner, for example, the ability to digitally check guests into the event. The event check-in software will also allow you to tell a guest where they will be seating while also helping to keep track of who is in attendance. The Allseated Day Of Mobile App makes the process of checking in guests simple, organized, and efficient.

To learn more about how Allseated’s event management tools can help you to plan events virtually,  contact us for a demo.

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