Allseated Event Floorplan Software For Event Planning Needs

Toolbars Available When Designing Event Layouts

There are two toolbars to work with within your event. T T is a text tool, you can place text anywhere on the floor, it floats on your mouse and you just click to put it down.  You can also put text outside of your floorplan to act as notes for different vendors. When you print or download it as a PDF, all of this information is available to you altogether.

Next, we have a square drawing tool and a circle drawing tool. These are for any custom shapes using a square or a circle like a stage or dance floor. To choose the shape that you’re using, use the drawing icon and click to start drawing, and click to put it down. Once you put it down, you get a box that pops up to label this. You can change the size and the color of the label, or hide the label altogether. You can also hide the dimensions. You have the ability to change the dimensions manually, and add a height to your item. As a reminder, you can clone this item, rotate it, change the color, and lock it in its place. Locking items in place allows you to put items on top and the locked item will stay as it is.

The square drawing tool can help you to import an image onto a floorplan. You can import your client’s logo, or if it’s a social event, maybe the client’s monogram. To do this, draw the shape, and instead of filling it out with a label and changing the size, you click Upload file. You choose which file you’re uploading. Once you upload the file, you have the ability to crop it, resize it, or make it look like a watermark. You can also lock it in its place.

The line drawing tool makes the floorplan easier to read.

The chair tool lets you create bulk theater-style seating. You can choose the shape, number of rows, number of chairs per row, the type of chair, and the distance between chairs and rows. You also have the ability to remove chairs from the center to create an aisle. And you go through and edit, the chair count is continuously updating at the top and at the bottom of the box.

The last tool on this toolbar is for air walls or pipe and drapes. You will click to start drawing and click to put it down. And once you put it down, you have the ability to choose if you want it to represent an air wall or pipe and drape. You can change the distance, the height, and the color.

That brings us to the toolbar at the top. The backward arrow is to undo. This will undo what you did step by step. The I tells you how many tables you have, how many chairs you have, and how many theater-style seats you have. The icon that looks like a robot is your template option. This will help you to save this layout to reuse in this room. This is a great way to create a recurring event.

When you click on the ruler there are three icons. The first one is to add a ruler onto the floor. You can click and drag to measure between any two points. The second ruler is to delete the rulers. You can print with measurements showing if needed. Next, you can choose your minimum distance, the unit that you’re using, and the chair type. We also have a grid. If you prefer to work in a grid setting, it’s a great way to see the distances between your walls and items in the floorplan. Again, if you print with this grid turned on, it will print turned on.

The object displays give you the ability to show or hide table names and numbers, and chair numbers.

You can show the table occupancy, which will come into play with the guest list and the seating.

Seat count shows the number of chairs at each table. With the seat count and table occupancy, you can see the number of seated guests vs. the total number of guests on your list. There is also a re-number option if using the custom table numbering feature. The pie chart color-coordinates the tables. There is also the option to print or save your floorplan as a PDF.

Another great feature is Allseated’s 3D view. Every floorplan layout can be viewed in 3D with options to view in bird’s eye or first-person view.

Auto Layout

Auto layout is the quickest and most convenient way to place tables. When you hover your mouse over any object in the library, or in your favorites, there is a little icon in the bottom right corner that will say auto layout.  When you click that, it will give you shapes and distances.

Once you select what shape you want, and the distance between your tables you would like, move your mouse to the floorplan. Here you will click and drag over the space that you want to cover with tables. It will automatically populate with those tables. When you let go, objects are still selected because you can still choose different shapes or different distances within the floorplan. If you click OK, all the tables are released, and they’ll go back to acting as individual tables.

The square and banquet tables work the same way. You can either remove chairs from the ends and push them together for one long table. Or, you can place the three tables on the floor. Instead of removing the chairs, you can simply select all three tables, and choose the join option, which will automatically turn the table into one long table with one table number. As a reminder, this will have the same editing capabilities as any other object and all seated.

It’s possible to also differentiate between tables with seats and tables without seats. In the library, there are tables with no seats. You can put these on your floorplan to represent a buffet, a cake table, or a registration table.

Floorplans Tab Icons

The pencil lets you edit what you created. This allows you to change the name or change the room. Keep in mind if you change the room, the scale for all items used will change. The next icon,  a double paper with a plus, duplicates your floor plan.

The lock icon makes your floorplan private. If you have invited someone into the event and you make it private, they will not be able to see it.

“The X” deletes your floor plan.

The forward arrow gives a link to share the floorplan. You can send this link to anyone who is not in the system and they will be able to view it.  Allseated allows you to collaborate in real-time so that anyone with the link can see edits immediately.

Allseated Physical Distance Tool

Allseated has launched a revolutionary new technology that enables the creation of social distance floorplans providing the Events Industry with a path to safely reopen as COVID-19 restrictions are eased. This physical distance tool for event floorplans allows planners, venues and other event stakeholders to plan event layouts incorporating new social-distancing guidelines, and dynamically ascertain new room capacities, ingress and egress, and foodservice protocols while ensuring the safety of event guests and staff as paramount.

With Allseated’s Physical Distancing Tool, you can:

Give clients confidence by designing floorplans with guest and staff safety at forefront

Create layouts to meet distancing guidelines to run a safe distance event.

Visualize the event floorplan with distancing in place.

Better understand how new guidelines will affect capacity.

The Physical Distance Tool was recently featured during a segment with NBC News NOW to discuss how Allseated’s event technology is assisting wedding venues, planners, and clients open back up and get back to planning events safely.