10 Reasons to Use Allseated’s Virtual Event Platform

It’s important to embrace new ideas and new ways to work, while also looking ahead of the trend curve to be best positioned to meet the needs of clients.

Virtual event planning technology is no longer just an option, it’s a necessity. Using virtual event planning software has become standard practice as the industry has switched from the paper and pencil approach to the use of digital planning tools. The ability to plan events remotely and book new business without meeting in person is essential — virtual event planning software allows you to do both easily and efficiently.

Allseated is the world’s most innovative virtual event planning platform which caters to the needs of event professionals looking to digitize and streamline processes while working remotely with their vendor teams and clients to create memorable events.

Allseated’s virtual event planning organizer tools provide event professionals with digital organization, operation efficiency, and collaborative features to best achieve their planning goals while saving time throughout the process.

Here are 10 reasons you’ll love Allseated’s virtual event planning platform:

1. Provide Clients With Added Value

Clients today are looking for added value and efficiency when working with venues. One way to provide added value and efficiency is through the use of Allseated’s virtual event planning software which includes a state of the art guest list tool.

Give clients the ability to create and manage their event guest list, track RSVP’s, keep notes, and store meal type information. Having access to manage the guest list within an event increases organization and operational efficiency while also providing an easy way to create the event seating chart.

Allseated’s virtual event planning technology adds value by increasing the level of organization and planning for an event, helping to keep everyone involved on task. With everything stored in one place, the planning process can be seamless while providing efficiency and time saving tools in the process.

With date updated in real time, Allseated makes it easy for event professionals to attend to every detail for an event. An event’s guest list, floorplans, seating arrangements, and timelines can all include as many details as needed in order to plan and execute a successful event. Reports can be generated to provide full furniture inventory lists, guest information and guest counts, important notes, and seating information.

2. Improved accuracy with floorplans to-scale

Allseated removes all of the uncertainty that often surrounds designing floorplans. The floorplan tools make it really easy and efficient to place tables and other furniture directly in the venue layout design for the floorplan.

All floorplans designed within Allseated are to-scale, improving accuracy and ease of set up. When using Allseated to create a floorplan layout for an event, it is very easy to customize details and include what is needed to design the floorplan.

• Select your tables, chairs, objects, and furniture
• Customize spacing
• Join tables and/or knock off chairs
• Include spacing for dance floors and entertainment areas
• Mark exits within the layout
• List any planning details and/or notes directly within the floorplan
• Save favorite objects and templates for future layouts
• Create custom groups and save to favorites
• Upload files (including JPG, PNG, PDF) to floorplan

Switch from 2D viewing to 3D viewing at any time to take a virtual walkthrough of the venue layout design created. The 3D viewing has various options. Choose Bird’s Eye viewing to see the floorplan from an above view. Alternatively, walk through the 3D layout in 1st Person View as if you were literally walking through the floorplan. Use the tools to plan a virtual event to really experience the layout.

With Allseated’s Physical Distancing Tool, you can:

• Give clients confidence by designing floorplans with guest and staff safety at forefront
• Create layouts to meet distancing guildelines to run a safe distance event.
• Visualize the layout with distancing in place.
• Better understand how new guidelines will affect capacity.

3. Enhanced visualization

Allseated’s 3D viewing and virtual reality capabilities provide enhanced visualization of the floorplan and venue space like never before possible. Venues have long known that providing floorplans with different room set-ups as well as specific placement for tables, chairs, and even extras like buffet tables or entertainment help planners and organizers visualize their specific event. Due to the rising use of technology for planning events, flat, 2D floorplans alone no longer provide enough detail or visual interest. A wide range of floorplan views are now expected. Using Allseated’s 3D viewing and virtual reality tools truly makes it feel as if you’re actually immersed in an event space.

4. Allseated Vision

With Allseated Vision, it’s incredibly easy for venues to sell their event spaces on the go while allowing clients to visualize events at their venue. Allseated Vision venues are able to showcase their event space in a photorealistic RealView across multiple platforms. These platforms include desktop, tablet, mobile, and VR headset. This provides enhanced interactive visualization for client experience and ability for venues to close more business by virtually transporting clients to their event space no matter where they are in the world.

Website Widget For AS Vision Venues

With Allseated Vision, venues are able to showcase their event space via a widget on their website. This widget helps to drive more traffic to their venue spaces, providing an interactive and informative tool for clients, opening the door to more business and ability to sell their venue and book more events. It’s more important than ever to have options for virtually event booking. Using Allseated makes it easy.

Allseated Connect 

The Allseated Connect (which is part of Allseated Vision) is the first virtual meeting platform to bring the entire event team together for interactive tours. Using the virtual meeting platform allows you to plan events virtually, eliminating the need for onsite inspections and walkthroughs.

The Connect allows vendor teams (and clients) to virtually meet within the event space to explore the layout with access via a tablet, laptop, desktop, or VR headset.

Here are some of the benefits of the virtual event meeting platform provided by Allseated Connect:

• Training of remote people
• Enhanced communication
• Video Conferencing
• Virtual On-site inspection
• Remote sales
• Operational efficiency
• Floorplan collaboration
• Visual Communication

5. Designer Tools

Allseated’s designer tools provide enhanced visualization for tabletop and buffet displays to-scale within your wedding seating chart and floorplans. The designer tools are designed to-scale so you can see exactly what you can fit on the tabletops. No more guesswork! The options include place settings, flowers, centerpieces, linens, and buffet pieces, with many more objects to come.

The designer tools enhance visualization and accuracy, making the process of collaborating with vendors and clients on tabletop displays much more efficient.

6. Eliminate the need for on-site meetings

Allseated’s virtual walkthrough floorplan capabilities eliminate the need for onsite meetings. Work remotely with vendors and clients to review layouts without having to worry about scheduling in person site inspections. This saves venues and their clients time, making the planning process much easier and efficient. Venue tours, walkthroughs, and site inspections can now be done from anywhere in the world.

7. Close more business

When a venue is able to showcase their event space virtually across multiple platforms, they are opening up their market to new business.

Prospects can virtually tour venues which feature a web-integrated widget on their website (or by using virtual reality headset), touring the space from the comfort and convenience of wherever they are in the world. This virtual experience opens up the destination market as well as the market to clients who may not be able to come in for a meeting. Visitors can tour a venue in 360 degrees, preview their tables and furniture, and even view a custom setup in virtual reality. Decisions can be made on the spot to book an event without having to actually be at the venue in order to make the decision.

For example, Terminus 330 uses Allseated’s virtual event planning platform in Atlanta to plan the events at their venue. As listed in their case study, they saw a major increase in revenue with rapid return on investment once engaged with Allseated’s virtual event planning platform.

8. Improve Operational Efficiency

Streamline processes and save time across the board when implementing the use of Allseated’s virtual event planning software.

Click here to learn how Terminus 330 improved operational efficiency and closes more events virtually using Allseated.

9. Collaboration anytime, anywhere

With access across multiple platforms and data updated in real time, collaborate in real time with clients and vendors with Allseated as the virtual event planning organizer. Work together on the guest list, floorplans, seating and timelines. Go over floorplan layouts and seating details with the ability to do virtual walkthroughs in 3D without having to actually be at the venue.

Oue Skyspace in Los Angeles uses Allseated virtual event planning software.

10. Ease of Set Up

The combination of to-scale floorplans, accurate and informative details listed in guest list and generated in the reports, collaboration, and virtual walkthroughs throughout the process creates a seamless day of event set up environment!

Introducing The Future of Events: Allseated exVo

exVo is the next generation of Expos, Meetings and Events, tailor-made for today’s reality with both in-person and virtual attendance. It’s an incredibly immersive experience unlike anything out there, or anyone’s ever been part of before.

exVo, Allseated’s hybrid event product, can provide an integrated solution that meets the needs of event professionals today by combining networking and education aspects under one platform.

Key benefits of using exVo for virtual events:

• Take customer experience to the next level by immersing attendees in a completely interactive, hybrid event.

• Network and interact with colleagues, sponsorship representatives, and other industry attendees.

• Increase consumer outreach and attendance by combining in-person with virtual.

• Engage attendees by providing breakout sessions, interviews, presentations, and Q&A sessions.

• Customize the virtual event by creating personalized, branded, trade show booths, signage, and attendee schedule.

exVo is simple to navigate using game-like technology and design. The platform not only ensures a dynamic immersive experience, but is supported by our exceptional 24/7 live support chat. To learn more about exVo and to book a demo, click here.

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